JOB OPPORTUNITIES: Documentarist & Archives Officer at MUHANGA DISTRICT HEALTH: (Deadline 17 June 2022)

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Documentalist & Archives Officer at MUHANGA DISTRICT HEALTH: (Deadline 17 June 2022)

Job description

1. Storing, arranging, indexing and classifying records;
2. Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;
3. Overseeing the management of electronic and/or paper-based information;
4. Setting up, maintaining, reviewing and documenting records systems;
5. Identifying the most appropriate records management resources;
6. Managing the changeover from paper to electronic records management systems;
7. Preserving institution memory and heritage;
8. Enabling appropriate access to information;
9. Responding to internal and/or external information enquiries;
10. Training and supervising records staff;
11. Submit monthly, quarterly and annually report to the supervisor
12. Perform other related duties as required

Minimum Qualifications

  • Advanced Diploma in Office Management0 Year of relevant experience
  • Advance Diploma in Library and Information Studies0 Year of relevant experience
  • Bachelor’s Degree in Library and Information Science0 Year of relevant experience
  • Bachelor’s Degree in Documentation0 Year of relevant experience
  • Bachelor’s Degree in Archival Studies0 Year of relevant experience
  • Bachelor’s Degree in Archives0 Year of relevant experience
  • Bachelor’s Degree in Information Management0 Year of relevant experience
  • Bachelor’s Degree in Office Management0 Year of relevant experience
  • Bachelor’s Degree in Arts and Publishing0 Year of relevant experience
  • Advanced Diploma in Library Sciences0 Year of relevant experience
  • Advanced diploma in archival studies0 Year of relevant experience
  • Advanced Diploma in Bibliotheconomy0 Year of relevant experience
  • Advanced diploma(A1) in documentation0 Year of relevant experience
  • Advanced diploma in information management0 Year of relevant experience
  • Advanced diploma in Arts & publishing0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity
  • Strong critical thinking skills and excellent problem solving skills.
  • Inclusiveness
  • Accountability
  • Communication
  • Teamwork
  • Client/citizen focus
  • Professionalism
  • Commitment to continuous learning
  • Knowledge of archive management software
  • Knowledge of the documentation management system (DMS) would be an advantage
  • Knowledge of integrated document management
  • Resource management skills
  • Problem solving skills
  • Decision making skills
  • Time management skills
  • Risk management skills
  • Results oriented
  • Digital literacy skills
  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
  • Analytical skills;

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