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A New Job Position of Administrative Liaison Officer at Gakenke District (Deadline:12th March,2022)

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A New Job Position of Administrative Liaison Officer at Gakenke District (Deadline:12th March,2022)

 About the Organization and Job Details

The Organization

Gakenke District

Akarere ka Gakenke ni kamwe mu Turere dutanu tugize Intara y’Amajyaruguru y’u Rwanda. Akarere ka Gakenke gafite ubuso bungana na 704.06 Km2; Imirenge 19; utugari 97 n’imidugudu 617. Akarere ka Gakenke gatuwe n’Abaturage 382, 932. ubucucike bw’abaturage (Population density) ni 540 kuri Km2 imwe. Abagore 193, 041 (50.4%), Abagabo 189,891( 49.6 %).

 Job Description Details

Job Position Title

Administrative Liaison Officer

Job Positing Date: 01 March,2022

Job Closing Date : 12th March, 2022

Number of Job Positions

Job Location

GAKENKE – RWANDA

Job Duties& Tasks  and Responsibilities

– Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
– Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
– Handle correspondences intended for/from the District’s Executive Secretary;
– Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
– Serve as minutes taker to all meetings chaired by the District Executive Secretary;
– Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
– Manage the Office of the Executive Secretary and handle his/her visitors;
– Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
– Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors

Job Qualification Needed

Minimum Qualifications

Bachelor’s Degree in Public Administration

Experience: 0

Bachelor’s Degree in Administrative Sciences

Experience: 0

Bachelor’s Degree in Sociology

Experience: 0

Bachelor’s Degree in Management

Experience: 0

Bachelor’s Degree in Law

Experience: 0

Bachelor’s Degree in Social Work

Experience: 0

Secretarial Studies, Office Management

Experience: 0

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Knowledge of customer care satisfaction

Time management skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Knowledge in Office management

Computer knowledge (word processing, excel spreadsheets, power point presentations)

Excellent Communication, Organizational, and Interpersonal Skills

Make an application via MIFOTRA e-recruitment Platform. 

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